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View FAQs

New Hire Reporting

 
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Q. Can an employer view previously reported employees to the New Hire Program through the PA CareerLink website?
A.

Yes.  An employer who has registered with Pennsylvania CareerLink may view (in part) data they have submitted through the web interface, subject to security and confidentiality requirements. To do so, the employer must login to the website (from the PA CareerLink public home page) using their Keystone Login Credentials, and view their Employer Home Page.  From the Report New Hires drop down menu at the top of their home page, the employer should select the Submitted Information link. The Search Submitted Information page will open, and the employer may then search for previously submitted records by new hire employee name, Social Security Number, or date. For assistance in using this feature, the employer should contact New Hire Customer Service.

Please note, anonymous (non-registered) employers cannot view information on previously submitted new hires, and should contact New Hire Customer Service directly for assistance.


 
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Q. Does an employee returning from FMLA have to be reported as new hire/re-hire?
A.

Yes.  Employers must report any employee who was not paid, but remains on the payroll during a break in service or gap in pay of thirty (30) consecutive days or more, and then returns to work. The Family and Medical Leave Act (FMLA) entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons. Upon the employee’s return to work, the employer must notify the New Hire Reporting Program of the return (rehire) with the employee’s return to work date. Please note: because Short Term Disability Pay is considered to be a third party pay arrangement and, as such,  does not qualify as pay received for work performed by the employee for the employer, this necessitates that the employee must be reported as a rehire upon their return to work.